This data privacy statement pertains to the processing of personal data in line with this internet presence including the services mentioned therein unless such are mentioned separately in the following.
For further information about how we treat your personal data, please contact us as follows:
Name and contact details of the responsible party
Contact details of the governmental data protection officers
Purpose of processing is the fulfillment of public responsibilities as assigned by the legislator, in particular informing the public.
The legal basis for the processing of your personal data, unless indicated otherwise, is Section 4 Subsection 1 Bavarian Data Protection Act (BayDSG) in connection with Section 6 Subsection 1 Subsection 1 e General Data Protection Regulation (DSGVO). According to such, we are authorized to process data required for us to fulfill our responsibilities.
The technical operation of our data processing systems is carried out by:
Bavarian State Office for Digitisation, High-Speed Internet and Surveying
IT service center of the Free State of Bavaria
St.-Martin-Strasse 47, 81541 Munich
Where appropriate, your personal data is transferred to the responsible supervisory and auditing authorities to carry out the respective supervisory rights.
To prevent risks to the security of information technology, data may be forwarded to the Landesamt für Sicherheit in der Informationstechnik [Bavarian State Office for Security in Information Technology] and processed there on the basis of Section 12 et seq. Bavarian E-Government Act.
Your personal data is only stored for as long as such is required while taking into account statutory retention periods.
To the extent that we process your personal data, as data subject you have the following rights:
You have the right, for reasons resulting from your special circumstances, to object at any time to the processing of your personal data if such processing is exclusively carried out on the basis of Section 6 Subsection 1 e or f GDPR (Section 21 Subsection 1 Sentence 1 GDPR).
Furthermore, you have the right to lodge an appeal with the Bavarian data protection officer. The data protection officer may be reached using the following contact information:
Our web server is operated by the State Office for Digitization, High-Speed Internet and Surveying. Your personal data collected in line with visiting our website are processed on our behalf by the State Office for Digitization, High-Speed Internet and Surveying.
Landesamt für Digitalisierung, Breitband und Vermessung
IT-Dienstleistungszentrum des Freistaats Bayern
St.-Martin-Straße 47, 81541 Munich
Technical support for the State of Bavaria Montreal Office website is provided by:
<i-D> internet + design GmbH & Co. KG
T. +49 (0)3643-778521
By calling up this website or other websites, you transmit data to our web server via your internet browser. The following data is recorded during an existing connection session for communication between your internet browser and our web server:
For reasons of technical security, in particular to prevent attempted hacking of our web server, such data is stored by us. After seven days at the latest, data is anonymized by shortening of the ID address on a domain level so that a connection to individual users is no longer possible.
To prevent risks to the security of information technology, data may be forwarded to the Bavarian State Office for Security in Information Technology and processed there on the basis of Section 12 et seq. Bavarian E-Government Act.
Upon visiting the present website, you are offered additional services by Youtube or social media via a double-opt-in solution.
The first time you visit our website, no data is transmitted to Youtube. Only once you have agreed to playing the Youtube videos by clicking the acceptance button will your data be transmitted to the appropriate provider, for this visit and all further visits (among transmitted data are the URL of the website you are visiting, as well as your IP address). As a user, this enables you to decide if you are willing to transmit your data by a simple activation of these buttons. You can withdraw your consent anytime and decide to stop transmitting your data via clicking the appropriate button on the homepage (Opt-In procedure).
On our website, you also find social bookmarks. Those buttons are displayed with no link to the servers of Facebook, Twitter, Google, etc. Only once you click those icons will the link be established, and you will be transfered to the provider’s page.
In order to save the user’s preferences, we use a cookie which registeres your settings. In installing this cookie, we do not save personal data: only anonymised information to adapt the Browser settings. Following up, the videos will be active and can be played by the user. If you wish to deactivate the automatic uploading of YouTube videos, you can remove the check on the data-protection symbol. The settings saved by the cookie will thereby also be updated.
We would like to enable broad access to our website for as many users as possible, tailored to such users’ needs. In terms of accessibility, this website therefore offers a text-to-speech function.
When using this text-to-speech function, data required for such (e.g. browser settings) is transmitted to:
Am Sommerfeld 7
86825 Bad Wörishofen, Germany
User behavior analysis programs are used anonymously. Your IP address is rendered anonymous, then evaluated by us or transmitted to third parties for evaluation. You can deactivate this function in your browser settings.
The evaluation takes place monthly, quarterly and yearly. Statistics are analyzed by the online content responsible person at the State of Bavaria Montreal Office. Data is cleared automatically after a maximum of 36 months by IT-DLZ Bayern, for the State of Bavaria Montreal Office.
Users may request press releases, speeches as well as newsletters to be sent to them. They may register for the email subscription on our websites and select the respective media they would like to receive regularly via email in text or HTML format. Which personal data is transmitted to the State of Bavaria Montreal Office in this context results from the respective input mask. Personal data entered by the user is exclusively stored and processed for internal use with the State of Bavaria Montreal Office and for the purpose evident from the respective input mask (e.g. sending of requested information). The State of Bavaria Montreal Office may prompt the forwarding of such to one or several processors who then uses such personal data also exclusively for internal use associated with the State of Bavaria Montreal Office.
For the State of Bavaria Montreal Office, the processing of such personal data serves to offer the data subject services requested by such data subject, i.e. sending of the newsletter/email subscription.
The email addresses for the sending of the newsletter or other email subscriptions are stored on a server at the Bavarian State Office for Digitization, High-Speed Internet and Surveying and are not used for any purposes other than the sending of the newsletter or of other email subscriptions. Subscribers of the newsletter or of another email subscription may cancel the subscription at any time; their email addresses are then automatically deleted.
When ordering publications, your contact information is only processed for the purpose of sending the ordered publications. At the latest on day 91 after fulfillment of sending your order, your data is automatically and irrevocably anonymized. For larger quantities, and for logistical reasons, your address and your order are forwarded to the following company commissioned for shipment on request:
Appel & Klinger Druck und Medien GmbH
Information you are sending to us via email and unencrypted may be read by third parties when such information is transmitted to us. In general, we are not able to verify your identity and do not know who is behind an email address. Legally compliant communication is thus not guaranteed via unencrypted emails. We – like many email providers – use a SPAM filter against unsolicited advertising that in rare cases also automatically classifies regular emails as such unsolicited advertising and deletes them. Emails that contain malicious programs (“viruses”) are automatically deleted by us in any case.
If you would like to send us messages worthy of protection, we recommend encrypting and signing such emails to prevent unauthorized access and falsification when such emails are being transmitted or to send us such messages using conventional mail.
PGP-encrypted emails for us may be sent using the following email address (firstname.lastname@example.org). The required PGP communication key (public key) may be requested from the central PGP key server of the network of Bavarian authorities at “pgp-keysever.bayern.de.” Information for the encryption software “Gpg4win” which is available for free download and which was developed on behalf of the Federal Office for Information Security may be obtained at www.gpg4win.de. Installation of PGP for communication with the Bavarian administration authorities is described in more detail in a brochure (PDF) available for download on the website.
Please also let us know how and in which way we can send encrypted emails to you in answering your inquiry. If you are not able to receive encrypted emails, please indicate your mailing address so we can answer your messages worthy of protection.
Pictures and video recordings
In line with press and public relations, pictures are taken and videos are recorded at events and meetings, and you may be recognizable in such. You may object to such pictures and recordings and/or to a publication of such. In order to submit your objection, please use the above-mentioned contact information of the data protection officers.
Events of the State of Bavaria Montreal Office
The State of Bavaria Montreal Office is also organizer or co-organizer of various events. In the event of an invitation to or participation in an event, the State of Bavaria Montreal Office processes personal data (name, address, etc.). This can be done via different communication channels (e.g. by filling out a form, a web form, via email or phone).
Which personal data is transmitted to the State of Bavaria Montreal Office in this context results from the respective form, the respective input mask or data collected in a possible meeting.
Data collection of accompanying persons:
For the proper execution of the event, also data of accompanying persons of the invited participants is collected and processed. Such accompanying persons, like all other data subjects, also have the above-mentioned rights, in particular obtaining information regarding type and scope of data stored, objection against processing, and deletion of data. In this respect, we refer to the explanations regarding rights of data subjects under “General information.”
Data collection from publicly accessible sources:
Furthermore, for this purpose, the State of Bavaria Montreal Office also collects and processes data from publicly accessible sources, e.g. from websites of the data subjects and institutions or from publicly accessible directories.
Further procedure for data collection:
Personal data is not transmitted to third parties in an unauthorized fashion but stored and processed for internal use with the State of Bavaria Montreal Office and for the purpose of the organization and execution of events (for example preparation of guest lists, enabling of access controls, etc.). The State of Bavaria Montreal Office may prompt the forwarding of personal data to one or several processors who then uses such personal data also exclusively for internal use associated with the State of Bavaria Montreal Office.
Depending on the type of event, the State of Bavaria Montreal Office may be co-organizer besides an additional cooperation partner. In these cases, data collected for the purpose of events is transmitted to our cooperation partners; such partners may also only use the data for the purpose of proper execution of the event. In line with the organization of the respective event, information is disclosed regarding the individual cooperation partners.
Data is only stored for as long as such is required for the organization and execution of events as well as for fulfilling our responsibilities in the area of public relations of the State of Bavaria Montreal Office.
As recipient of correspondence/invitations you may object at any time to the sending of further correspondence/invitations.